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Program Assistant IV - University Council for Jesuit Mission and Joan and Ralph Lane Center for Catholic Social Thought and the Ignatian Tradition
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Position Number: 2800488
Location: San Francisco, CA
Position Type: Secretary and Administrative Assistants

Program Assistant IV - University Council for Jesuit Mission and Joan and Ralph Lane Center for Catholic Social Thought and the Ignatian Tradition
University of San Francisco

R0005532
USF Hilltop Campus

Job Title:
Program Assistant IV - University Council for Jesuit Mission and Joan and Ralph Lane Center for Catholic Social Thought and the Ignatian Tradition

Job Summary:
The University of San Francisco offers a competitive and comprehensive benefits package for eligible faculty, staff, and their families through its 25+ benefits and wellness programs, including medical, dental, vision, childcare subsidy, tuition remission, retirement contributions, and much more.

Under the general supervision of the Assistant Dean, the Program Assistant IV will provide full-time secretarial support services to the University Council for Jesuit Mission and the Lane Center. The Program Assistant IV will work closely with the Executive Director of the Lane Center and Chief Mission Officer and will engage a diverse group of external constituents, visitors, and internal contacts at all levels of the organization. Performs various secretarial and administrative support duties for the staff, as well as the programs and activities of the Council and Center.

Full Job Description:

Job Responsibilities:

Organizes work and sets priorities, and manages the program offices under the general guidance of the Executive Director of the Center and the Chair of the Council.
Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Center policies and procedures.
Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
Handles confidential and non-routine information and explains policies when necessary.
Acts as a liaison with other departments and outside agencies.
Hires, trains and supervises student assistant(s).
Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software. Prepares and does minor editing of manuscripts, reports, grant proposals, catalog copy, meeting minutes, and manuals, as well as routine correspondence.
Assists director with scheduling related to Mission Council and Lane Center.
Assist director in managing Mission Council and Lane Center accounts, creating budget and expense reports, and making transfers.
Manages Mission Council and Lane Center websites and email communication.
Assist director in coordinating and centralizing Mission Council and Lane Center programs.
Assist in coordinating Lane Center and Mission Council events.
Support director as a resource person for the Board of Trustees Catholic Identity and Jesuit Mission Committee.
Promotes departmental services internally and externally.
Additional duties as assigned.

Minimum Requirements:

Post high school education preferred
Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Additional Knowledge, Skills and Abilities:

Experience working with high level executive officers and/or vice presidents.
Able to work independently in the absence of specific instructions.
Ability to screen telephone calls, visitors, and mail and disseminates information.
Advanced experience working with computer database systems, word processing and spreadsheet software.
Must be customer service and team oriented.
Employs effective follow-up systems to ensure that deadlines are met.
Understanding of and support for USF's and the Jesuit Province's Vision, Mission & Values
Demonstrated ability and experience working with diverse faculty and students and cultivating an inclusive environment that supports USF's Jesuit mission.

Full-Time/Part-Time:
Full time

Pay Rate:
Hourly

To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/USF-Hilltop-Campus/Program-Assistant-IV---University-Council-for-Jesuit-Mission-and-Joan-and-Ralph-Lane-Center-for-Catholic-Studies-and-Social-Thought_R0005532-1.

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit http://www.usfca.edu.