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Stanford University
  • Position Number: 3183695
  • Location: Stanford, CA
  • Position Type: Health - Public and Environmental Health

Senior Health and Safety Specialist 3
School of Humanities and Sciences, Stanford, California, United States

Schedule: Full-time
Job Code: 4383
Employee Status: Regular
Grade: K
Requisition ID: 94652

Senior Health and Safety Specialist


The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs crossing the Humanities, Arts, Social and Natural Sciences. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.


The Facilities and Capital Planning (FCP) team plans, builds, and manages facilities and physical space within the School of Humanities and Sciences in support of teaching, research and creative expression for students, faculty, and staff. Our mission and vision focus on providing leadership and expertise to create and support a culture of safety and maximize space utilization through thoughtful planning, programming, and project management.

FCP supports teaching and research within H&S, which utilizes over one million square feet of space distributed over more than 60 buildings. The school's geographical reach extends to Stanford in Washington and the Jasper Ridge Biological Preserve. Physical space and facilities are integral to Stanford's excellence in teaching and research. As pedagogy and research needs evolve, the FCP team responds to them. We are responsible for-and dedicated to-helping support a new generation of scholars across the school, whether they are chemists in a wet lab or pianists in a music studio.

We provide expertise in program and project management and facilities planning using tools and processes to proactively drive our business forward. We help H&S build a culture of safety through fostering proactive awareness and forging university partnerships. We are a lean, high-performing, collaborative and flexible team. We believe Stanford's future success will be shaped by its community's diverse perspectives, unique experiences, and inclusive culture.

In support of our mission, FCP seeks a knowledgeable and proven Health and Safety Specialist who can perform and manage complex technical work across a wide range of environmental, health and safety (EH&S) disciplines. This will further ensure a safe work environment and reinforce our ability to continue to achieve compliance with the University's EH&S standards and regulatory requirements. This role will closely partner with the university EH&S department, guide the FCP project team, and support H&S departments and programs to continue to build upon a culture of safety.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

  • Work under consultative or self-initiated direction to develop, implement, and maintain programs, systems, and procedures necessary to ensure the overall safety and health of employees and the community.
  • Act as a lead or technical expert, providing functional direction and training in the overall application of health and safety programs.
  • Manage and support emergency planning for H&S working with multiple stakeholders, departments and programs to ensure and develop business continuity and provide regular table top exercises in preparation for an emergency event.
  • Work with teams in understanding local and regional long-term compliance practices and implementing new program developments.
  • Apply advanced knowledge and forward-thinking practices to act on regulation changes and meet regulatory timelines.
  • Partner with EH&S subject matter experts and develop environmental, health, and safety program elements to enhance compliance and auditing within laboratories and facilities with a focus on OSHA and EPA policies, NIH biosafety guidelines, as well as Stanford University guidelines, policies, and best practices. Specifically, work closely with clients to ensure compliant practices and respond timely to client inquires. Coach leaders to be visible EH&S advocates.
  • Provide guidance and safety training support to facility, staff, and students to ensure understanding of compliance expectations and best practices.
  • Ensure timely and accurate content is available on the FCP Health and Safety website to the H&S community.
  • Conduct comprehensive, independent compliance assurance reviews of environmental, health, and safety policies and procedures; prepare accompanying management reports, documentation, and evaluations.
  • Perform internal audits to monitor program effectiveness and external government inspections, compliance follow-up, and reporting.
  • Deliver accurate documentation and provide clear communications with clients, team members, regulators and/or other stakeholders, which can be in the form of small and large group presentations, complex reports, spreadsheets, webinars, and webpage content.
  • Work with FCP project management teams to ensure safety and environmental compliance in building renovations and projects. Ensure best practices, University guidelines, and regulations are followed for securing equipment, hazardous materials storage and use, environmental processes, signage, etc. Apply advanced safety knowledge and innovative thinking to fold in new technologies and methodologies in lab research.
  • Monitor and prevent potential hazards and unsafe conditions that could be present in the work area. Work with facilities operations, laboratory operations staff, and department and program management on resolving safety and environmental issues expeditiously and that compliance challenges are fully remediated.
  • Ensure timely and thorough delivery of work assignments. Prioritize and verify work project completions to improve efficiency and expectations. Lead by example the use of personal protective equipment, safety awareness, and demonstrate strong behavioral competencies.
  • Investigate accidents, incidents, injuries, and complaints concerning potential hazards or unsafe conditions in the workplace. Recommend and implement improvements in processes, design, procedures, and operating equipment to minimize the hazard potential.
  • May lead a team responsible for developing and implementing environmental and/or safety programs.


Education & Experience:

Bachelor's degree in arts/science in related allied/scientific field and seven years progressively responsible experience in occupational safety and health, emergency response/management, environmental science, and/or allied/scientific field, or an equivalent combination of education and relevant experience.

  • A solid understanding of chemistry, physics and biology, specifically in areas relating to research and teaching.
  • Advanced knowledge of principles and practices of occupational environmental health and safety with preferably a master's degree and professional certification in the EHS field.
  • Experience with developing safety management systems and applying continuous improvement approaches to EH&S programs.
  • Must be able to independently problem-solve solutions to a wide range of circumstances in a complex organization.
  • Ability to exercise tact and have superior diplomatic and inter-personal skills.
  • Highly organized and detail oriented. Knowledge of computer systems, applications, and web page management.
  • Certified Safety Professional (CSP), Certified Industrial Hygienist (CIH), Certified Biological Safety Professional (CBSP), Registered Biosafety Professional (RBP), or other relevant professional certification.

Knowledge, Skills, and Abilities:
  • Demonstrated ability to conduct effective health and safety surveys, quantitative and qualitative exposure/ risk assessments, and most complex data analyses; ability to provide recommendations for exposure/risk control.
  • Ability to effectively communicate orally and in writing with diverse audiences; ability to explain technical concepts clearly and concisely.
  • Ability to maintain current knowledge of and interpret specific government agency requirements (statutes, regulations, licenses, and permits) and university policies.
  • Working knowledge of the scientific and technical aspects of various regulatory requirements and potential impact on assigned work area(s).
  • Demonstrated supervisory/coaching expertise.

Certifications and Licenses:

Certified Safety Professional (CSP)

  • Frequently stand, sit, and perform desk-based computer tasks.
  • Occasionally use a telephone, write by hand.
  • Rarely kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
  • Ability to maintain a valid non-commercial California Driver's license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Must wear personal protective equipment as defined/required by job assignments.
  • May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals
  • May rarely work in confined spaces or at heights 10 feet.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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