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Interfaith Power & Light

Administrative Manager
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Position Number: 3030621
Location: Oakland, CA
Position Type: Business and Financial Management

ORGANIZATIONAL BACKGROUND

Interfaith Power & Light is seeking an Administrative Manager for our small but fast paced office in Oakland.

Interfaith Power & Light inspires and mobilizes people of faith and conscience to take bold and just action on climate change. We work with congregations of all major faith traditions across the nation. In this position you will be a central part of a collaborative team of seven nationally- focused staff, two California-focused staff, and also help to serve 39 other affiliate organizations around the country.

This position manages the office operations and the database, coordinates our national conference, provides basic HR and accounting support, and assists all staff with projects, such as events, mailings, and creation of resource materials. The ideal candidate is a nonprofit administrative professional who is committed to equitable solutions to the climate crisis, enjoys getting to know people of different faith traditions, is service-oriented, takes initiative, maintains high standards in all their work, can manage multiple tasks simultaneously, has a flexible work style and a sense of humor.

Location:

Interfaith Power & Light Headquarters in Oakland, CA. This is a hybrid position, with a requirement to work at the office at least three (3) days a week.

Responsibilities:

Maintain the smooth operation of the office, including supplies, equipment maintenance, telephone system, internet, and computer network

Manage our CRM software (our online database), including access by affiliates, maintenance of usage policies and procedures, support contract, and training of new users

Coordinate logistics for our annual 3-day conference in Washington, DC, including travel, accommodations, and preparation of conference materials. Travel to conference is required

Assist the Business Manager with accounts payable and annual financial audit

Track invoices, deposits, and donations; interface with Business Manager

Basic HR: collect employee timesheets, track vacation time, help orient new staff and interns

Answer telephones and greet guests

Basic website maintenance (training will be provided)

Manage mailings from printing to mailing including annual report, solicitation appeals, and communications to affiliates

Track and manage submission, fulfillment, and reporting on grants by affiliates

Assist and support the executive director and the president with travel planning, meeting preparation, and other tasks as needed

Qualifications:

Ability to work in the Oakland office at least three days a week

Three or more years administrative experience

Demonstrated organizational experience

Strong organizational and planning skills in a fast-paced environment

Attention to detail and problem solving skills

Excellent interpersonal skills

Database management experience, including some experience with a CRM

Experience with Wordpress or other website management software

Proficiency in MS Office (MS Excel, MS Word and Powerpoint in particular)

Strong communication skills, oral and written

Ability to multi-task and take initiative

Ability to handle confidential information

Professionalism and discretion

Additional Desired Skills:

Nonprofit experience, particularly working an environmental organization or with a church, synagogue, or other house or worship or religious organization

Experience with Salsa Labs, Salesforce, or similar CRM

Experience developing internal systems

College degree

Friendly and fun to work with

Salary and Benefits:

Salary is commensurate with experience, range is $45,000 - $55,000. Full medical, dental, and vision health benefits, retirement account contributions, and generous paid vacation time.

This is an opportunity to join a dynamic and unique organization working at the nexus of faith and the environment. You will get to work with a team of creative, collaborative, and supportive colleagues and have a lot of room to grow and expand your skills and experiences. Our office suite is on the first floor of a beautiful restored Victorian in Preservation Park in Oakland, just off MLK and a short walk from City Center (12th Street) BART.

IPL is committed to advancing justice, equity, diversity, and inclusion in our workplace. We believe that celebrating and actively welcoming a diversity of voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

HOW TO APPLY

Please send a cover letter and resume to ashaki@interfaithpowerandlight.org. Position is open until filled, with preference for applications received by May 20, 2022. No telephone inquiries please.