Job Details

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Interfaith Power & Light
  • Position Number: 3127094
  • Location: Oakland, CA
  • Position Type: Administrative Vice Presidents
POSITION POSTING
POSITION: Administrative Director
POSITION TYPE: Full Time, Hybrid (In-Person and Remote)




ORGANIZATIONAL BACKGROUND

Interfaith Power & Light is seeking an Administrative Director for our small but fast-paced office in Oakland, California.

Interfaith Power & Light inspires and mobilizes people of faith and conscience to take bold and just action on climate change. We work with congregations of all major faith traditions across the nation. In this position you will be a central part of a collaborative team of seven nationally-focused staff, two California-focused staff, and also help to serve 39 other affiliate organizations around the country.

The administrative director is a key member of IPL's leadership team, reporting to the executive director. The administrative director manages the office operations and the database, supports the IPL Board of Directors, coordinates our national conference, provides HR and accounting support, and assists all staff with projects, such as events, mailings, and creation of resource materials. The ideal candidate is a nonprofit administrative professional who is committed to equitable solutions to the climate crisis, enjoys getting to know people of different faith traditions, is service-oriented, takes initiative, maintains high standards and confidentiality in all their work, can manage multiple tasks simultaneously, and has a flexible work style.

Location:

Interfaith Power & Light Headquarters in Oakland, CA. This is an on-site or hybrid position, with a requirement to work at the office at least three (3) days a week.



Responsibilities:

  • Maintain the smooth operation of the office, including supplies, equipment maintenance, telephone system, internet, and computer network

  • Manage the CRM software (our online database), including access by affiliates, maintenance of usage policies and procedures, support contract, and training of new users

  • Coordinate logistics for our annual 3-day conference in Washington, DC, including travel, accommodations, and preparation of conference materials. Travel to conference is required

  • Support the Business Manager with accounts payable and annual financial audit

  • Track invoices, deposits, and donations; interface with Business Manager

  • Human Resources: collect employee timesheets, help orient new staff and interns, and work with insurance agent to renew employee health benefits each year

  • Answer telephones and greet guests

  • Basic website maintenance (training will be provided)

  • Manage mailings from printing to mailing, including annual report, solicitation appeals, and communications to affiliates

  • Track and manage submission, fulfillment, and reporting on grants by affiliates

  • Assist and support the executive director and the president with travel planning, meeting preparation, and other tasks as needed

  • Supervise other administrative staff, and some consultants and interns


Qualifications:

  • Ability to work in the Oakland office at least three days a week

  • Four or more years administrative experience in a nonprofit setting

  • Experience with accounts payable and basic bookkeeping

  • Strong organizational and planning skills in a fast-paced environment

  • Attention to detail and problem solving skills

  • Excellent interpersonal skills

  • Database management experience, including some experience with a CRM

  • Experience with Wordpress or other website management software

  • Proficiency in MS Office (MS Excel, MS Word and Powerpoint in particular)

  • Experience with Google workspace

  • Strong communication skills, oral and written

  • Ability to multi-task and take initiative

  • Ability to handle confidential information

  • Professionalism and discretion


Additional Desired Skills:

  • Experience working with an environmental organization or with a church, synagogue, or other house or worship or religious organization

  • Experience with Salsa Labs, Salesforce, or similar CRM

  • Experience developing internal systems

  • College degree or equivalent experience


Salary and Benefits:

Salary range $60,000 - $70,000, commensurate with experience. Full medical, dental, and vision health benefits, retirement account contributions, and generous paid vacation time.

This is an opportunity to join a dynamic and unique organization working at the nexus of faith and the environment. You will get to work with a team of creative, collaborative, and supportive colleagues and have a lot of room to grow and expand your skills and experiences. Our office suite is on the first floor of a beautiful restored Victorian in Preservation Park in Oakland, just off MLK and a short walk from City Center (12th Street) BART.

IPL is committed to advancing justice, equity, diversity, and inclusion in our workplace. We believe that celebrating and actively welcoming a diversity of voices and perspectives is essential to solving the planet\'s most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

HOW TO APPLY

Please send a cover letter and resume to suzanne@interfaithpowerandlight.org with the subject line: Administrative Director Application. Position is open until filled. No telephone inquiries please.






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