Program Coordinator, Student Life
Ideal Candidate Statement: IDEAL CANDIDATE STATEMENT:
The ideal candidate for this position will have:
- Experience with coordination, event planning, and/or management related to student activities and events on a large scale
- A strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner, and be self-directed in the absence of supervision
- Dynamic presentation skills - including, but not limited to facilitating workshops, trainings, and community outreach
- A commitment to community college goals/objectives of being an equity-based and anti-racist institution, and providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities
- Personal qualities to work effectively and with sensitivity in a multicultural environment and awareness of and commitment to the needs of students with diverse abilities and interests
- Knowledge and understanding of student development and leadership development;
- Excellent listening, strong written and verbal communication skills, and enjoys problem solving with students
- Demonstrate a capacity to learn and adapt to new and different situations and develop positive working relationships
Ohlone prides itself as a Learning College with the motto of "A World of Cultures United in Learning" and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;
The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.
Job Description Summary: Description is Subject to Change, Pending CSEA Approval
This Position is 100%, Classified
Under the supervision of the Director of Student Life, the Student Life Coordinator plans, organizes, coordinates, and implements creative programs and activities that meet the needs of Ohlone's diverse student body. The Student Life Coordinator enhances the growth and development of all students by providing social, cultural, recreational, and educational opportunities for all students to engage with the campus and the community. This position will directly support the Associated Students of Ohlone College, along with the Inter-Club Council. The Student Life Coordinator will also collaborate with the surrounding community to advance efforts to support students with access to holistic resources, including basic needs.
Essential Duties: ESSENTIAL DUTIES
1. Coordinate, organize, lead, and assess special projects, major events, and activities in support of Student Life. Coordinates project workflow, identify assignments, track progress, and ensure completion.
2. Develops, implements, and coordinates student services activities and student-related leadership programs, including social activities, cultural, holiday and music events, special performances, guest speakers, student government elections and graduation; provide event management support, guidance and advisement for student organizations.
3. Compile and analyze data related to student participation and program evaluation; establish and assess measurable service area outcomes, program goals, participate in program review and establishing annual action plans and objectives in assigned areas of responsibility; maintain reports, surveys and other records.
4. Advise and assist student government members and student clubs regarding operations, training, development, chartering, compliance with College policies and procedures and interpretation and modification of government documents; Oversees the planning of all aspects of student organization leadership, trainings, advising and program support
5. Coordinates programs in support of campus clubs and organizations; promotes the creation and development of new campus clubs and organizations; maintains appropriate contact with all clubs and organizations, including advisors;
6. Establish partnerships with surrounding community members and local agencies in advocacy of Basic Needs efforts and student resources (including food insecurity, housing, and transportation needs)
7. Plan, facilitate, implement, and generate funding for assigned food assistance resources and programs, including CalFresh, the Ohlone Pantry, and the Self-Care Station
8. Coordinates travel arrangements for student related travel in accordance with College policies and procedures;
9. Provides lead work guidance and coordinates scheduling of student workers; assists in assigning work of lower-level employees; ensures completeness, accuracy and conformance with District/departmental standards; provides information, guidance and training on work processes and technical procedures; assists in maintaining a fair and open work environment in accordance with the Districts commitment to teamwork, mutual trust and respect.
10. Implements and oversees processes for posting/distributing of materials on campus as requested;
11. Serve as a liaison with college administration, academic personnel, and students as well as community agencies, organizations, professionals, vendors, and other colleges to maintain up-to-date resource data. Develop a wide variety of community contacts for resources for referrals, give general consultation and assist individual students in utilizing the many and varied services available.
12. Develop, prepare, and edit a variety of documents, forms and operational procedures for the Office of Student Life, which may also include, but is not limited to; statistical reports, brochures, pamphlets, flyers, newsletters, agendas, manuals, event programs, invitations, and posters
13. Provides direction to unclassified hourly staff to organize the logistics of special events;
14. Refers students to District support services to promote student retention and contribute to student success;
15. Markets departmental services and special events on various platforms;
16. Monitors departmental funds to assist the supervising manager track departmental expenditures and recommend purchases;
17. Participates in the selection or hourly unclassified employees to recommend hires to supervising manager;
18. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges students, faculty, staff, and community.
19. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
20. Perform related duties as assigned.
Knowledge, Skills, and Abilities: KNOWLEDGE OF
1. State regulations governing student organizations and the use of public and auxiliary funds;
2. Title IX;
3. District policies and support services;
4. Enterprise Resource Planning (ERP) software;
5. Data reporting software;
6. Content management software;
7. Marketing strategies;
8. General office software and equipment;
1. Apply knowledge of State regulations governing student organizations, the use of public and auxiliary funds and the ability to correctly advise students on compliance with such regulations;
2. Apply knowledge of Title IX to forward cases of misconduct to appropriate District personnel;
3. Apply knowledge of District policies and support services to ensure that student activities are compliant with said policies and services;
4. Use content management software to update the departmental website;
5. Use marketing strategies to promote workshops, programs, and special events;
6. Use ERP software to monitor the departmental budget;
7. Use general office software and equipment to develop work schedules, reports, aggregate data, organize events, and communicate with District staff and students.
1. Maintain currency of knowledge on changes to regulations that govern student organizations;
2. Effectively organize events;
3. Effectively resolve conflicts when they arise;
4. Ensure that communications and events are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, staff, and the larger community;
5. Develop and maintain collegiate relationships with District staff, students, and external agencies;
6. Communicate effectively orally and in writing.
Education and Experience: MINIMUM QUALIFICATIONS
Any combination equivalent to a Bachelors degree in a field related to student services and/or 3 years of experience in a related field
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college employees and students, as these factors relate to the need for equity-minded practices.
Preferred Qualifications: OTHER REQUIREMENTS
Possession of a valid California Class C drivers license
Range #42 on CSEA Salary Schedule $63,624 Annually$70,176 Annually$81,240 Annually
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
HEALTH AND WELFARE BENEFITS
1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)
Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986."
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.
To apply, visit: https://employment.ohlone.edu/postings/48418
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