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Keywords:
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Company:
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Stanford University |
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Job Code:
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38279 |
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Location
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Palo Alto |
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Status:
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Full Time |
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Posting Date:
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08/23/2010 |
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Job Description
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| Billing Specialist
38279
The Veterinary Service Center (VSC) is a component of the Department of Comparative Medicine that oversees all laboratory animal care and use at Stanford University. The VSC is responsible for assuring that all use of animals is humane and complies with all relevant policies and Legal requirements. The VSC is one of the largest service centers on campus providing services to over 350 faculty and thousands of laboratory personnel. The service center has experienced a significant growth in operations in the last several years and will be experiencing another increase in workload with the opening of a new animal facility in 2010.
The Billing Specialist, reporting to the Office Manager of the VSC, will have primary responsibility for ensuring that charges for services and supplies are accurately billed to the appropriate account in a timely manner. This position will also provide key office management Support related to Human Resources and general Administrative functions.
Duties and responsibilities include:
Billing and Financial
Organize and administer Financial functions and record-keeping related to the billing functions of the Veterinary Service Center including:
• Ensure that all billing functions are administered within Stanford guidelines, regulations, and appropriate Accounting practices.
• Under tight timelines, manage the billing process for per diem charges including data collection (census), account reconciliation and invoice processing. Ensure any required updates or changes to accounts for billing purposes are made in a timely manner.
• Serve as the liaison between the VSC, faculty and departmental administrators to understand and clarify issues to facilitate compliance with Financial requirements; ensure issues are concisely and properly communicated, negotiated, resolved, and documented.
• Evaluate the efficiency and effectiveness of current billing processes and procedures and make recommendations for improvements. Ensure new procedures/processes are appropriately documented and communicated.
• Communicate with departmental account administrators regarding billing issues to ensure timely resolution. Independently determine whether to, escalate complex situations to the Office Manager for resolution.
• Manage the process for Purchasing supplies by customers of the VSC including initiation and reconciliation of iJournals and placing vendor orders.
• Manage Purchasing card processes and verification.
• Advise faculty and staff in the VSC regarding allowability, allocability and reasonableness of expenses.
• Develop and create Financial reports and analyze with little direction. Provide Support and input to senior management regarding the annual budget.
• Participate in the development and implementation of a new on-line census/billing system. Responsible for process re-engineering and documenting new procedures. Includes testing, troubleshooting and training
Human Resources
• Manage the hiring process for temporary VSC staff including screening and scheduling interviews. Works with external employment agency as well as internal Human Resources staff.
• Act as the Axess Timecard administrator for over 70 staff including approximately 60 non-exempt staff.
Office Management
• Coordinate the activities of the other VSC Administrative office staff to ensure a smooth functioning office.
• Provide back up to the Office Manager.
Qualifications:
• Two years of related experience and four-year college degree or equivalent experience required.
• Excellent organizational skills & the ability to determine priorities and accomplish tasks in a rapidly changing, fast-paced environment.
• Ability to organize and carry through multiple tasks/projects with minimal supervision under tight deadlines.
• Direct experience in Purchasing & Financial transactions. Experience with Oracle Financials including PCard transactions and iProcurement desired
•Experience with basic Accounting practices.
• Close attention to detail, thoroughness & consistency are required.
• Must be able to analyze operational processes and procedures, make recommendations and implement changes.
• Knowledge of Administrative policies & procedures & an understanding of the University environment is desired. Knowledge of Stanford University’s systems, policies and procedures is preferred.
• Ability to work independently and within a team setting.
• Strong Customer Service skills.
• Excellent oral & written skills.
• Proficiency with PCs, especially Microsoft Office and Web applications.
• Experience in the implementation of new software systems is highly desirable.
• Sound judgment & discretion in working with confidential information.
• Ability to work collaboratively with other offices throughout the University, e.g., Purchasing, Controller’s Office, etc
Stanford University is an affirmative action, equal opportunity employer. | |
Contact Information
Company:
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Stanford University |
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Location:
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Palo Alto |
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